New Software Integrates with Statewide Immunization Registry

March 31, 2006 by Wellons Communi...

New Software Allows Florida Pediatric Practices to Upload Patient Records Directly to Statewide Immunization Registry

Altamonte Springs, FL

For pediatric practices utilizing the Florida SHOTS immunization registry, the days of manually entering patient data into the system are over. NCG Medical, developer of Perfect Care® practice management software, has created a way for practices to exchange immunization data directly with Florida SHOTS whenever patient records are updated through their software.

“The new data exchange is a win-win for everyone,” says Pam Roy, the administrator for Pediatric Associates of Orlando. “Our practice gives 4,000 to 5,000 shots a year. Before, it used to take 3 to 5 days to get a shot record to a patient and 10 to 15 minutes to write out one blue form. Now we just have to pull the chart, verify what’s in the system, hit ‘print’, and it’s done.”

In the past, Roy had been reluctant to use Florida SHOTS due to the time-consuming data entry process. However, she witnessed the alarming number of patient immunization records that were lost or destroyed during Hurricane Katrina. The importance of storing immunization information in a secure, centralized location was undeniable. For help in finding a solution that would make Florida SHOTS easier to use for busy practices, Roy turned to NCG Medical.

Under the new system created by NCG, administrative staff enters shots into their Perfect Care® software when a patient checks out. At night, Perfect Care® sweeps the accounts and transmits the information to Florida SHOTS directly. As a result, updated immunization data becomes immediately available to provide proof of immunizations, whether it’s for daycare, kindergarten, sports, college or the military.
NCG Medical is the first software company in the state of Florida that has the ability to upload straight to Florida SHOTS. Roy remarks, “This is definitely the beginning of everyone working together for the good of the child. This was a big step for our practice, Florida SHOTS, and Perfect Care®.”

Those interested in learning more about Perfect Care® practice management software can visit the company’s website at, or call toll-free 1-800-329-1906.

About NCG Medical

NCG Medical Systems, Inc. is a privately-owned company headquartered in Altamonte Springs, Florida. Their comprehensive suite of Windows-based software products includes Perfect Care®, a practice management solution and d-Chart®, an Electronic Medical Record and Document Management solution. Through more than 20 years of technological innovation, NCG has become recognized as a leader in helping physicians meet the demands of a fast-paced practice.

About Florida SHOTS

Florida SHOTS (State Health Online Tracking System) is a free, statewide, centralized online immunization registry that helps healthcare providers and parents keep track of immunization records. Its primary purpose is to increase and maintain childhood immunization levels in an effort to eliminate dangerous, vaccine-preventable diseases. Florida SHOTS can be used to determine immunization schedules as well as to produce the forms required by law for childcare center and school attendance in Florida. Those seeking more information on Florida SHOTS can visit their website at

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